Program Committee & Governance

Objective of Job

1. Drive Committee Governance, Pre-Steering & Execution

   Build and maintain the committee landscape, including mandate, scope, membership, governance rules, cadence, and interfaces. Own pre-steering and end-to-end execution, including annual calendar, agenda planning, stakeholder alignment, input collection, pre-read quality assurance, meeting coordination, minutes, decision log, and action register.

   Independently resolve open questions and factual issues with responsible departments; ensure completeness and quality of all materials. Establish common templates, status logic, escalation paths, and a single source of truth, and continuously improve committee effectiveness.

   Attend German-language meetings on behalf of the team; independently produce structured summaries of key outcomes and discussion points; consult with management on implications and required decisions; track and follow up on all resulting action items to ensure timely completion.

2. Board Member Committee Task Tracking

   Independently structure and formalize tasks and decisions from Board Member-related committees into clear owners, deliverables, milestones, and due dates. Track action items, validate progress and closure evidence, resolve or escalate overdue and blocked items, maintain an auditable decision and action trail, and produce concise status reports and escalation proposals.

3. Project Committee & Upward Reporting

   Independently manage governance and end-to-end execution of strategic and operational projects with internal, global, and external partners. Consolidate progress, milestones, dependencies, risks, decisions required, and recovery actions into management-ready upward reporting. Ensure traceability from working-level facts to committee decisions and leadership communication.

4. Executive Preparation, Program & Decision Support

   Deliver comprehensive preparation for senior-management events, meetings, and appointments, including self-authored briefings, talking points, decision papers, and discussion materials. Prepare concise presentations and management summaries in Chinese, English, and German for executive and governance meetings.

   Conceptualize and implement management workshops, top-management events, and selected organizational-development initiatives. Execute assigned strategic workstreams and ensure cross-domain alignment across MB.OS, EEA, AI, infotainment, AD, and related initiatives.

5. Stakeholder Coordination & Operational Excellence

   Manage relationships and communication with internal, global, and external stakeholders. Maintain repositories, trackers, contact networks, and governance documentation with accurate version control and confidentiality. Use digital, AI, and BI-enabled tools to improve workflow efficiency, reporting quality, transparency, and knowledge management.

Qualifications

Education: Bachelor degree or above in Business Administration, Industrial Engineering, Business Psychology, Innovation or Project Management, Computer Science, Software Development, Engineering, or a comparable field.

Experience: Several years of experience in committee management, governance, project management, PMO, or a comparable role with demonstrated ability to independently handle and complete complex tasks. Automotive, technology, or international matrix experience is preferred. Strong proficiency in Microsoft 365 applications and business productivity tools is required. Good communication skills in Chinese, English, and German are required.

Technical skills:

• Committee Governance Framework
• Board & Executive Committee Operations
• PMO Methodologies
• Program Tracking & Reporting
• Risk & Issue Management
• Meeting Minutes & Decision Documentation
• Governance Process & Compliance Management
• Microsoft Office Suite, including Excel, PowerPoint, Word, Teams, and SharePoint
• Data Analysis and Reporting

Soft skills: Strong ownership, organizational and task execution skills, excellent communication and stakeholder management, attention to detail, process discipline, problem-solving, proactive working style, teamwork, adaptability, and a continuous improvement mindset.

Nice to have: Experience supporting senior executives, Board Members, or executive committees; experience in PMO, governance, or committee management; familiarity with automotive software, MB.OS, AI, AD, or E/E architecture topics; experience with Power BI, Microsoft Copilot, Power Automate, or other digital productivity tools; and experience in a global, cross-cultural, and matrix organization.

Benefits

• Health Benefits
• Flextime Possible
• Events for Employees
• Discounts for Employees
• Possible Hybrid Work
• Possible Mobility Offers

Contact

Mercedes-Benz Digital Tech Ltd.
Xingchi Tower, No. 399, Keqiao Road, Jinqiao, Pudong
201206 Shanghai
Recruitment China
Email: recruitment_cn@mercedes-benz.com