Admin Executive

Purpose of the Job

Responsible for managing office administration, facilities, travel coordination, employee support services, and visa compliance for foreign employees, ensuring business continuity, operational efficiency, and a safe, well-maintained working environment that meets business and employee needs.

Responsibilities

• Office Administration & Facilities Management: Oversee daily office operations and ensure smooth administration of Head Office facilities.
• Manage service providers for security, cleaning, maintenance, catering, pest control, and other workplace services.
• Ensure office equipment, utilities, furniture, and infrastructure are properly maintained and operational.
• Coordinate office renovations, repairs, and workplace improvement projects.
• Maintain office supplies, pantry items, stationery, and other workplace resources.
• Travel, Accommodation & Expatriate Support: Arrange domestic and international travel, accommodation, and transportation for employees, Management Team members, expatriates, and visitors.
• Support visa applications, work permits, MIC registrations, and related immigration documentation.
• Coordinate housing arrangements, lease agreements, and relocation support for expatriates and short-term assignees (STAs).
• Administration Support & Vendor Coordination: Provide administrative support to Management Team members and business functions as required.
• Manage office petty cash and ensure timely reconciliation and reporting.
• Coordinate vendor selection, quotations, contracts, service agreements, and invoice processing.
• Maintain strong relationships with building management, travel agencies, fleet suppliers, and other service providers.
• Documentation, Procurement & Reporting: Maintain administrative records, contracts, licenses, agreements, and supplier documentation.
• Prepare reports related to office operations, fleet management, travel expenses, and facilities management.
• Process Purchase Requisitions (PRs), Purchase Orders (POs), Goods Receipts (GRs), and related procurement transactions in company systems.
• Coordinate with Procurement, Finance, and vendors to ensure timely purchasing, invoice processing, and payment completion.
• Maintain accurate records of procurement documents, service contracts, and vendor agreements.

Requirements

• Bachelor's degree, preferably with a Business Administration background.
• Minimum 3 years of relevant experience in similar roles.
• Communication and influencing skills, in person and in writing.
• Analytical and problem-solving skills.
• Decision-making ability.
• Ability to lead and manage teams and projects.
• Team-working skills.
• Attention to detail and the ability to see the implications for the bigger picture.
• Customer service and empathy.
• Organization, time management, prioritization, and the ability to handle a complex, varied workload.
• Good knowledge of Microsoft Office tools.
• Myanmar language is a must.
• Fluency in English, both verbal and written, is required.